The clerk's office, handled.
Meetings, records requests, cemeteries and permits for Michigan townships, cities and villages, in one place. Built around the Open Meetings Act and FOIA, so the deadlines count themselves.
Meetings
Open Meetings Act
- Add the year's regular meetings in one step and print the schedule to post
- Special meeting notices go online the moment you add them, with an 18-hour check
- Agendas and board packets posted for the public
- Minutes started from the agenda with attendance filled in
- Reminders when proposed minutes (8 business days) and approved minutes (5 business days) are due
- Residents sign up for email alerts and add your meetings to their phone calendar
- Public search of every agenda and set of minutes
- Join-online and recording links for each meeting
Records requests
Freedom of Information Act
- Online request form with your FOIA public summary
- Due dates counted in business days, skipping holidays
- Fee itemization on the state's categories, deposits and the indigence waiver
- Grant, deny, extension and deposit letters drafted for you, with the requester's rights
- Records delivered on the requester's own page once paid
- Fee payments through your office's own online payment link
Cemeteries
Burial rights and records
- Every section, lot and grave with its status
- Sell a burial right and print a numbered deed
- Burial records with dates, funeral home and veteran service
- Bring in your existing spreadsheet
- Public name search for families and genealogists
- Transfers of burial rights with the full ownership history
Permits
Burn, solicitor, special event and your own
- Residents apply online any time
- Burn permits can issue themselves on the spot
- Approve or deny with a note; the applicant is emailed
- A printable permit they can also show on a phone
- Fees tracked to paid
- A private list of today's permits for your fire chief or sheriff
It keeps track, so you don't have to.
A morning email when something is due. Minutes, FOIA answers, agendas and permits waiting for approval, two business days ahead, to everyone in your office.
Everyone in the office signs in. The clerk, deputy and FOIA coordinator each get their own login, and every change is recorded with who made it.
Printables ready to post. Meeting notices, the yearly schedule, FOIA letters, cemetery deeds and permits, formatted and dated.
Your records stay yours. Download any part as a spreadsheet at any time, and bring your old records in when you start.
Post it once. It shows up on your website.
When PJM Designs builds your website, everything you post in the toolkit appears on it by itself: the meeting schedule, notices, agendas, minutes, the records request form, cemetery search and permit applications, in your site's own look. No copying, no second login, nothing to forget.
Already have a website somewhere else? The toolkit gives you public pages and links for your menu, plus a small piece of code that shows your upcoming meetings and latest minutes on any website. No website yet? The public pages work on their own until you have one.
Under the Americans with Disabilities Act, local governments under 50,000 people must have websites that meet accessibility standards (WCAG 2.1 AA) by April 26, 2028. The toolkit's public pages are built to that standard, and so are the websites we build.
One price. Everything included.
Meetings, records requests, cemeteries and permits, with setup and support. Pay monthly, or pay yearly and get two months free. Try it free for 30 days first.
Townships and villages under 2,500 people
$120
a month, or $1,200 a year (save $240)
- All four parts, unlimited users in your office
- Public pages for your residents
- Setup and support included
Offices serving 2,500 to 10,000 people
$180
a month, or $1,800 a year (save $360)
- All four parts, unlimited users in your office
- Public pages for your residents
- Setup and support included
Cities, and anyone over 10,000 people
$240
a month, or $2,400 a year (save $480)
- All four parts, unlimited users in your office
- Public pages for your residents
- Setup and support included
Website built or hosted by PJM Designs? Take $25 off a month, or $300 off a year. Have records on paper only? We can type them in for you; ask for a quote.
Simple to start.
The toolkit uses the same login as your PJM Designs account. Try every part free for 30 days with your own meetings and records. Nothing to install, and nothing is lost if you decide not to keep it.